In today’s business world, where agility, security, and efficiency are essential to stay competitive, contract digitization is no longer optional — it’s a must.
Beyond saving time and resources, having your contracts in digital form gives you quick, secure, and legally valid access from anywhere.
In this article, we’ll explore five types of contract that every company — regardless of size — should digitize as soon as possible.
Whether you’re launching a startup or managing a long-established business, these documents are vital to your operations.
1. Service Agreements
One of the most common types of contract in any business is the service agreement.
These contracts formalize relationships with freelancers, agencies, external providers, or any professional offering a service.
Why digitize it?
- You can send the contract to the provider in minutes.
- Avoid printing, scanning, and version confusion.
- Gain legal evidence through electronic signatures and timestamps.
Using a platform like Contractualis, you can store all your service agreements in the cloud, neatly organized by provider, and access them whenever you need.
2. Employment Contracts
Although many companies still rely on printed versions stored in dusty folders, employment contracts can — and should — be digitized and signed electronically in a valid and secure manner.
Benefits of digitizing:
- Streamlines the hiring process.
- Eliminates the hassle of manual signatures and scans.
- Enables advanced electronic signatures for stronger legal support.
And most importantly: if you ever face an audit or inspection, having your employment documents legally digitized will save you a lot of headaches.
3. Shareholder Meeting Minutes (Corporate Resolutions)
Here’s where many businesses fall behind. Shareholder meeting minutes are crucial for any corporation (S.A., LLC, etc.) as they document key decisions such as changes in partners, capital increases, appointment of managers, and more.
Why go digital?
- These documents often need to be shared with banks, notaries, or investors.
- Digitally signed versions, if secured correctly, can hold legal and operational validity.
- You’ll have a full, searchable archive of all past corporate resolutions.
Digitalizing these types of contracts ensures they’re protected, accessible, and easily shareable when needed.
4. Non-Disclosure Agreements (NDAs)
Confidentiality agreements or NDAs are essential to safeguard sensitive information in negotiations, internal projects, or strategic partnerships.
Advantages of going digital:
- Create reusable templates for faster execution.
- Send to multiple parties at once with just a few clicks.
- Keep track of who signed and when, with verifiable audit trails.
While NDAs may seem simple, they are one of the most powerful tools to protect your intellectual property and business strategy — and digitizing them makes it even easier to enforce.
5. Promissory Notes
Promissory notes are legally binding financial documents that represent a commitment to pay. Companies often use them to back credit-based sales, internal loans, or financing agreements.
Why digitize them?
- Reduces the risk of forgeries or lost physical documents.
- Allows multiple parties to sign remotely and simultaneously.
- Guarantees content integrity using blockchain technology and digital hashes, ensuring certifiable date and time.
With Contractualis, you can generate, sign, and validate promissory notes quickly, while keeping a verifiable legal backup in case of future disputes or debt collection.
Why Digitize These Types of Contract?
Let’s be honest: managing physical contracts is outdated. Fires, water damage, office relocations, or even a simple mistake can mean losing a critical document. All that risk disappears when your contracts are securely stored and digitally signed.
Plus:
- You comply with regulations like Mexico’s Advanced Electronic Signature Law.
- You reduce operational bottlenecks and delays.
- You present a modern, professional image to partners and clients.
How to Start Digitizing Your Contracts?
That’s where Contractualis comes in — a Mexican legal-tech platform built to create, sign, and verify digital contracts in a secure and legally compliant way.
With Contractualis, you can:
✅ Upload your own contracts or use customizable templates
✅ Add signers using just their name and email/WhatsApp
✅ Apply simple or advanced electronic signatures
✅ Validate document integrity using blockchain and hashes
✅ Obtain legally binding timestamps (fecha cierta) without needing a notary
✅ Access all your contracts from any device, anytime
You can even include advanced features like identity verification, liveness detection, and more — perfect for modern business workflows.
Final Thoughts
If you’re still working with printed contracts, bulky file cabinets, or scanned signatures, it’s time to evolve.
The types of contract discussed above — service agreements, employment contracts, shareholder meeting minutes, NDAs, and promissory notes — are core to your operations and should be fully digitized to protect your company, streamline your workflow, and reduce legal risks.
Ready to make the switch? Visit contractualis.com and start managing contracts the smart way.
