Many businesses still believe that signing contracts on paper is “safer” or “more formal.”
However, few take the time to calculate the true cost of continuing to use this traditional method.
Beyond the expense of paper or ink, there are hidden costs that directly impact time, productivity, and the money your business could be saving.
The Hidden Cost of Paper and Printing
Did you know that a single printed contract can cost up to 5 times more than you think?
At first glance, the expense seems small: paper, ink, folders, and storage space. But when you multiply this by every contract, client, or renewal, the annual cost becomes significant.
On top of that, the price of printing supplies continues to rise. Toner, printer maintenance, and the time spent by employees printing and organizing documents are all resources you could save with a digital solution.
Lost Time in Manual Processes
Another major cost is the time staff spends on repetitive tasks.
From printing and signing to sending the contract by courier or waiting for the other party to return it, these steps can take days, when they could be completed in minutes with an electronic signature.
According to productivity studies, companies lose valuable hours simply by handling paper documents. And as we all know, time is money.
Risks and Costs of Lost Documents
How many times have you needed a signed contract and couldn’t find it?
The risk of losing paper documents is high, and the cost of recovering that information—or worse, redoing the entire process—can be enormous.
Digital contracts, on the other hand, are always available in the cloud, with quick and secure access from any device.
Courier and Logistics Expenses
If your business works with clients in different cities, each contract involves extra costs for shipping or courier services.
Although it might seem insignificant, this cost can add up to hundreds or even thousands of dollars per year.
With an electronic signature platform, both parties can sign from anywhere in just seconds, without paying for deliveries or risking lost documents.
Environmental Impact and Corporate Responsibility
Beyond the financial cost, there’s the environmental impact of excessive paper use.
Each printed contract contributes to deforestation and generates waste that could easily be avoided.
Nowadays, many companies aim to be more sustainable and environmentally responsible. Choosing digital contracts not only saves money but also improves corporate image.
Real Savings with Digital Contracts
Switching to a platform like Contractualis allows you to reduce operational costs by up to 80%.
By eliminating paper, printing, and shipping, you save resources and streamline internal processes.
Additionally, electronic signatures on Contractualis have full legal validity in Mexico, meaning there’s no downside compared to paper contracts.
Continuing to use paper contracts is far more expensive than it seems.
From material costs and lost time to courier services and environmental impact, everything adds up.
If you’re looking for efficiency and savings, it’s time to take the leap toward digital contracts. With tools like Contractualis, you can sign in minutes, cut costs, and ensure document security.
